Contents of a Personnel File

  • Application/Resume/Letter of Inquiry
  • Correspondence/Notes Regarding References
  • Criminal Background Check (work with minors)
  • Tests of Job Skills (if applicable)
  • Job (Position) Description
  • Offer Letter, Response and Agreements
  • W-4, 1-9 and Copy of Tax Records
  • Insurance Application(s) and Information
  • Annuity Application and Materials
  • Salary Reduction Agreement
  • Cover Sheet
  • Attendance Record
  • Career Development Plan and Record
  • Annual Evaluations
  • Record of Disciplinary Action
  • Letters of Commendation
  • Copies of Insurance Claims Filed
  • Copy of All Policies and Materials Given to Employees
  • Termination Notice
  • Driver (Transportation) Information (if applicable)